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  3. Sending Invitations to Participants

Project Launch Email - Sample 2

This template can be used when conducting Phase 1 of the i4 Neuroleader™ Program.

This email should be sent to Participants after ‘Project Launch Email - Sample 1’ and before sending out the system generated invitation email via the CMD.

In your introductory email use the text below and insert the applicable deadlines for each part of the process. You can choose how short of long your timeline should be depending on your project needs. However please note that from the moment Participants send their Rater invitations through their Assessment Wizard, there is a 15 day period of automated email reminders, which are sent to encourage Raters to compete the process (as a reminder there are no enforced expiry dates in the system - read more about this here).

In the example below we have put a hypothetical date of November 30th. To kick off the assessment process, use the email template below and edit it to suite your needs.

Sample Email Text

Hi all from [INSERT NAME OF TEAM],

Yesterday, [INSERT NAME OF LEADER] introduced me and the fact that you will be undertaking a leadership assessment and development program known as the i4 Neuroleader™ Program. This program has been designed to expand your leadership potential, optimise brain function and enhance your wellbeing to become more integrated, inspirational, imaginative and intuitive.   

  • The Program starts with an i4 Neuroleader™ Assessment that is a validated and reliable questionnaire. 
  • This survey has been completed by people in various industries worldwide.
  • This assessment measures how an individual is tracking against the competencies of Performance, Collaboration, Innovation and Agility.
  • Once the assessment is completed, there will be a very comprehensive online debrief that will indicate where your strengths and vulnerabilities are. 
  • After the debrief, there is an online course in which you can pick and choose the types of skills you want to work on. It includes videos, references, reflections and recommendations.
  • NOTE: This 360 is confidential to you alone unless you give permission for others to see it (such as your manager).

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Summary Assessment Process & Deadlines

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Part A: Activate your Invitation
You will receive an email from About my Brain Institute with a token link. To activate your invitation, you will need to click on this link and create an account to access the Assessment Wizard. In Step 1, watch the 11 min Info Session video to get an overview of the assessment process and program.

You should receive invite by: [DD/MM/YY]
Aim to get the process started by: [DD/MM/YY]

Part B: Complete your Self Assessment
Complete the 20 min self-assessment questionnaire so that you can review the types of questions being asked in order to determine what Raters you will invite. There are no right or wrong answers in the questionnaire and at times you may have to choose between two equally preferred options. Go with your first instinct.

Aim to complete Self-Assessment by: [DD/MM/YY]

Part C: Invite your Raters
After you complete your self-assessment, you will be taken to Step 5. Read the instructions of how to invite colleagues, friends and family (known as Raters). You can also view these FAQs. Before sending these invitations in Step 6 of the Wizard, it is important you first send a personal email to each of your Raters asking them to take part in an online survey through a link they will receive from the About my Brain Institute. Ensure you specify that you need their responses by the deadline listed in Part D (November 30th).

To assist, I have included a sample email you can use below.

After you have received their personal confirmation for engagement, move onto Step 6 of the Assessment Wizard. In this step you will be guided to insert your Rater emails into a special form. Once you click ‘send’ the system will automatically email your Raters the invitation link through the system. They will also receive 5 automated reminder emails. We recommend you personally check in with them closer to the assessment deadline to ensure you received the number of responses you would like to appear in your i4 Neuroleader™ Report.

Send all Rater Invitations by: [DD/MM/YY]

Dear [Insert Rater Name],

I am currently in a formal leadership development program. As part of this program, I am undergoing a 360° feedback process - called the i4 Neuroleader™ Assessment. This means that I am collecting responses from people like you who know me well and are willing to give me honest feedback. You will be receiving a link from About my Brain Institute with instructions on how to complete the 20 minute online survey.

  • This should arrive at the latest by [DD/MM/YY]
  • I would appreciate it if you could finish this survey by [DD/MM/YY]

Unless you are my manager, all of your responses will be anonymous, because they will be mixed up with my other raters. If you are my manager, you will have a choice on whether your results will be shown to me or kept anonymous. I value your honesty and support. I value your honesty and support.

If you would like more information on the process, you can go to this link:
https://support.aboutmybrain.com/instructions-for-raters

Let me know if you do not receive the link by [DD/MM/YY].

Sincerely yours,

[Insert Participant Name]


Part D: Submit your Responses
Once you are happy with the amount of Raters that have responded you can ‘submit’ your responses to close off the assessment process. Please ensure you have collected all your Rater responses by the deadline below. Your i4 Neuroleader™ Report will be released in the Measure Dashboard... (optional text / choose what is relevant: during your debrief session, after the i4 Neuroleader™ Introductory Workshop / Session, after the following date, etc).

Assessment Completion Deadline: November 30th

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Optional text you can include depending on your situation:

Please follow the instructions provided above and be aware of the completion dates listed. This will allow the i4 Neuroleader™ Report to be organised in time for your debrief session planned for [XX DATE]. 

As part of this program you will be attending an X Day/Hour workshop where we will be covering the topics of the i4 Neuroleader™ Model.

See details below:
Date XXX
Venue XX
Starting/finishing Time XX

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If you have any questions about the process, debrief/coaching sessions, bookings or the program overall, feel free to contact me at any time.

For technical support email:
support@aboutmybrain.com

Sincerely yours,

**INSERT PRACTITIONER DETAILS**