Pre-Debrief Preparation

The email templates on this page, have been written as a way to initiate the contact and cover key points that the client needs to know before the debrief.

Get started by sending an email to the client to arrange a date and time for the debrief. If you are debriefing a client overseas, check the time difference carefully.

You can use this timezone meeting planner to help you coordinate across different time zones:

Share your video call details or send the corresponding link, to ensure you can connect at the arranged time. After you have confirmed a debrief time with the client, it is recommended that another email is sent a few days beforehand to re-confirm date and time.

Please adapt this email if the session will be conducted face to face.


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Email Subject:
Your i4 Neuroleader™ Report Debrief

Email body:

Dear <client name>,

I hope you are having a good day! 

I am writing to arrange a date and time for your i4 Neuroleader™ Report debrief. You will need to set aside 75 minutes for this session.

For the debrief, you will need the following: 

  • Connection link
  • A comfortable and quiet location with no interruptions or distractions (e.g. children, animals, etc.)
  • Laptop and/or tablet with internet connection
  • Notepad and pen
  • A glass of drinking water 

I am available on these dates and times:

<insert dates and times>

If you could let me know which of these suit you best, we can lock it in. I will send you a meeting connection link prior to the session. 

Have a great day,

<Your name and signature>


- - - -

Email Subject:
Confirming your i4 Neuroleader™ Report Debrief

Email body:

Dear <client name>,

Just confirming our debrief will take place on <insert date and time>. 

To make the session run smoothly and for you to get the most out of it, I recommend you set up and prepare for the session 10 minutes before the starting time. Please check that:

  • Your internet connection is working and stable
  • You have a notepad and pen ready to take notes along the way
  • You allow 60 - 75 minutes for the session

You will receive your i4 Neuroleader™ Report once we begin the session.

I will either email the report through to you or ‘share screen’ when we connect. Once the debrief is completed, the report will be released into your dashboard. 

Thanks <client name>, 

I look forward to speaking with you on <insert day>. 

If you have any questions, don’t hesitate to contact me. 

Kind Regards,

<Your name and signature>